User Roles and Permissions

Administrators have full access to all aspects of the website. They can add, edit or delete anything on the site. This role has access to edit or change the look and feel of the Home Page on the Settings tab, and can add Teams/Departments if on an Enterprise plan. Only users with Administrator access can view the Comments , which shows consolidated comments across all documents) and Settings tabs on the Dashboard.  This access should only be given to those who truly need it. 

Managers (PM) are a limited role for Project Managers on shared sites.  They can add new documents, pages, surveys, etc. but only edit their own content and content within their department.  Managers can help moderate comments (unpublish, edit, delete or tag) across all documents, or discussions within their department and can also review and pull reports.  Project managers can also be added to use the Assign and Resolve feature when reviewing comments.  When a manager logs into the site, they can click on any document and will see the View, Edit, Pins, Comments, Report, Embed tab.  Only the author of a document or user with administrator access will be able to delete a document. 

 Administrator can assign new users to the  administrator and manager role.  Managers can assign new users as a public participant.

Reporting - Managers and administrators have the ability to download all reports within their department on a site.  The "author" of a document can be changed under the Authoring Information on the add document or edit page to allow a different manager to edit or delete a document. This can only be changed by the original author or with administrator access.  

Both managers and administrators will be able to comment on documents after commenting has closed.  Allowing those roles permission to answer or reply to comments after they are closed to the general public. 

Anonymous user and authenticated user refer to Participants. Anonymous users are not signed in (i.e., someone browsing the site), and authenticated users are registered users who have signed in to comment on documents.